Review Cycle for Documentation Policy

Review Cycle for Documentation Policy #

The policies surrounding the operations of Scholars Portal as a Trustworthy Digital Repository are subject to review and revision on two schedules: on an ongoing basis and a cycle of regular internal and external review.

Ongoing #

As outlined in its Mission Statement, one of the central responsibilities of Scholars Portal is the preservation of the content contained in the repository. To this end, SP staff are continually monitoring relevant communications channels and news sources in order to remain apprised of developments that could affect the long-term viability of the collection. Documents tagged for ongoing review are continuously updated to reflect changes and improvements to SP’s preservation workflows, practices, tools and infrastructure.

  • Backup Plan
  • Description of System Architecture
  • Environmental Monitoring of Preservation Formats
  • Fixity Check Procedures
  • License Management Workflow
  • Metadata Specifications
  • Organizational Chart
  • Quality Control Specifications
  • Registry of File Formats
  • Risk Analysis and Management Strategies
  • Roles and Responsibilities
  • Security Plan
  • URI and File Naming Policy
  • Workflow Charts

Regular Review #

The SP TDR’s preservation policies and procedures will be reviewed every two years in its entirety on an alternating internal and external basis. External reviews will be led by the SP staff member responsible for digital preservation in consultation with a representative sample of members of the Designated Community and experts in the field of digital preservation.

  • Access Policy
  • Collections Policy
  • Critical Processes and OAIS Mandatory Responsibilities
  • Definition of AIP
  • Definition of DIP
  • Definition of SIP
  • Designated Community Definition
  • Disaster Recovery Plan
  • Mission Statement
  • OCUL Constitution
  • Preservation Action Plan - Journals
  • Preservation Implementation Plan
  • Preservation Strategic Plan
  • Provider Agreements and Licenses
  • Relevant Legislation
  • Review Cycle for Documentation Policy
  • Rights Policy
  • Succession Plan

Review Cycle #

Regular