Roles and Responsibilities
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Scholars Portal’s staff has defined roles and responsibilities associated with digital preservation processes and systems.
Governance
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| Duties |
Responsible Roles |
| Mission and vision |
All roles |
| Funding/finances |
OCUL Executive Director |
|
OCUL Directors |
| Business planning |
OCUL Executive Director |
|
OCUL Directors |
| Decision-making |
OCUL Executive Director |
|
OCUL Directors |
|
SP Director |
| Policy |
OCUL Executive Director |
|
OCUL Directors |
|
SP Director |
|
Digital Preservation Librarian |
Consortial Administration
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| Duties |
Responsible Roles |
| Semi-annual reports/digests |
OCUL Directors |
| Communication with the Designated Community |
OCUL Executive Director |
|
OCUL Directors |
|
SP Director |
Legal/Rights Management
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| Duties |
Responsible Roles |
| Copyright management |
SP Director |
|
OCUL Projects Officer |
| Liability mitigation |
OCUL Directors |
|
OCUL Projects Officer |
|
Digital Preservation Librarian |
| Property rights/restrictions |
OCUL Projects Officer |
|
Digital Preservation Librarian |
|
Metadata Librarian |
|
Scholarly Resources and Metadata Librarian |
|
Data Architect |
| Contracts/deposit agreements |
OCUL Directors |
|
OCUL Projects Officer |
|
SP Director |
|
Digital Preservation Librarian |
| Risk management |
OCUL Directors |
|
OCUL Projects Officer |
|
Digital Preservation Librarian |
|
SP Director |
|
SP Associate Director |
Repository Administration
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| Duties |
Responsible Roles |
| Hardware configuration/maintenance |
Digital Preservation Librarian |
|
Systems Administrator |
| Software configuration/maintenance |
Digital Preservation Librarian |
|
Data Architect |
|
Programmer/Analyst |
| Program development |
Digital Preservation Librarian |
|
Data Architect |
|
Programmer/Analyst |
|
Systems and Web Analyst |
| Security |
Digital Preservation Librarian |
|
Systems Administrator |
| Access control |
Digital Preservation Librarian |
|
Metadata Librarian |
| Error/file logging |
Systems and Web Analyst |
|
Data Architect |
|
Programmer/Analyst |
|
Digital Preservation Librarian |
| Content and metadata specifications |
Digital Preservation Librarian |
|
Data Architect |
|
Metadata Librarian |
|
Scholarly Resources and Metadata Librarian |
| Disaster recovery |
Digital Preservation Librarian |
|
SP Associate Director, Systems and Technical Operations |
|
SP Director |
|
Senior Systems Administrator |
Ingest
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| Duties |
Responsible Roles |
| Communication with Provider |
Digital Preservation Librarian |
|
Metadata Librarian |
|
Scholarly Resources and Metadata Librarian |
|
SP Associate Director |
|
SP Director |
| Loader script creation/maintenance |
Digital Preservation Librarian |
|
Systems and Web Analyst |
|
Programmer/Analyst |
| Metadata transformation |
Digital Preservation Librarian |
|
Scholarly Resources and Metadata Librarian |
|
Metadata Librarian |
|
Systems and Web Analyst |
|
Programmer/Analyst |
| Error review |
Digital Preservation Librarian |
|
Scholarly Resources and Metadata Librarian |
|
Systems and Web Analyst |
| AIP creation |
Digital Preservation Librarian |
|
Data Architect |
|
Programmer/Analyst |
Data/Storage Management
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| Duties |
Responsible Roles |
| Content storage and back up |
Senior Systems Administrator |
|
Digital Preservation Librarian |
| Integrity of content (fixity checks) |
Digital Preservation Librarian |
|
Data Architect |
| Records of actions taken on content |
Digital Preservation Librarian |
|
Data Architect |
|
Metadata Librarian |
| Object identification and retrieval |
Digital Preservation Librarian |
|
Data Architect |
|
Programmer/Analyst |
|
Metadata Librarian |
Access/Client Services
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| Duties |
Responsible Roles |
| User support |
Scholarly Resources and Metadata Librarian |
|
Metadata Librarian |
|
Metadata Production & Electronic Access Speicalist |
|
Client Services Librarian |
| Website and search/browse interface |
Programmer/Analyst |
|
Digital Preservation Librarian |
|
Systems and Web Analyst |
|
Web & Discovery Services Librarian |
| Permissions |
Digital Preservation Librarian |
|
Metadata Librarian |
Review Cycle
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Ongoing